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Sechelt Hospital Foundation: Coordinator, Fund Development (Maternity Leave Contract)

Job/Position Summary: The Sechelt Hospital Foundation seeks a Development Coordinator to assist with donor relations, fundraising communications and event execution. The Development Coordinator provides confidential administrative support to the Executive Director and Foundation Board of Directors. Part-time position for 22.5 – 30 hours (3-4 days) per week.

The Sechelt Hospital Foundation Society exists to raise funds from the community to help enhance the scope and sustain excellence of health care services primarily at Sechelt Hospital and secondarily at other healthcare facilities on the Sunshine Coast. With generous donor support, the Foundation advocates for and funds capital facilities and equipment, special projects, medical and scientific research and educational activities aligned with the policies, programs and priorities of Vancouver Coastal Health and Sechelt Hospital. The Society is governed by a volunteer Board of Directors. Sechelt Hospital Foundation’s staff includes: a full time Executive Director, a part-time Administrator and an Accountant. The Foundation office is situated at Sechelt Hospital in Sechelt, B.C.

As Sechelt Hospital Foundation seeks an individual who is thoughtful and genuine, with exceptional communication and relationship management skills.

Please respond by August 8th with a resumé and cover letter, sent to the attention of:
Jane Macdonald, Executive Director Sechelt Hospital Foundation.
Email: sh.foundation@vch.ca
Mail: Sechelt Hospital Foundation, PO Box 1761, Sechelt, BC, V0N 3A0

ROLE DESCRIPTION

Sechelt Hospital Foundation: Development Coordinator; Part Time, Permanent Position.

The Sechelt Hospital Foundation Society exists to raise funds from the community to help enhance the scope and sustain excellence of health care services primarily at Sechelt Hospital and secondarily at other locations across the Sunshine Coast Local Health Area (LHA 46); With generous donor support, the Foundation advocates for and fund capital facilities and equipment, special projects, medical and scientific research and educational activities aligned where possible with the policies, programs and priorities of Vancouver Coastal Health and Sechelt Hospital. The Society is governed by a Board of Directors. Sechelt Hospital Foundation’s current staff includes: a full time Executive Director, a part-time Administrator and an Accountant. The Foundation office is situated at Sechelt Hospital in Sechelt, B.C.

As Sechelt Hospital Foundation seeks an individual who is thoughtful and genuine, with exceptional communication abilities and a high degree of emotional awareness. The successful candidate will contribute to growth of the organization by fostering and building strong relationships with individuals, businesses, and foundations as well as with volunteers and healthcare professionals.

 Foundation Objectives:

  1. Ensure Foundation’s stewardship of donor funds, governance and fiscal responsibility are maintained at the highest of standards
  2. Support the growth and enhancement of Sunshine Coast Health Care Services, Equipment and Facilities, and Staff Education for the benefit of residents.
  3. Foster an inclusive relationship with Sunshine Coast Health Services Staff, Leadership, Patients, Donors, Vancouver Coastal Health Authority and all community partners.
  4. Support Wellness on the Sunshine Coast through Health Promotion & Education, targeting health needs and experiences of residents.
  5. Enhance community support and recognition of the Sechelt Hospital Foundation.

Job/Position Summary: Sechelt Hospital Foundation seeks a Development Coordinator to assist with donor relations, fundraising communications and event execution. The Development Coordinator provides confidential administrative support to the Executive Director and Foundation Board of Directors. Part-time position for 22.5 – 30 hours (3-4 days) per week.
Maternity Leave Contract: 12-14 months.

Key Accountabilities of Development Coordinator

 Donors & Estates:

  • Manage and track all Planned Giving engagement and reporting activities with Allied Professionals, individuals and families.
  • Manage and track all art donations within Art Program at Sechelt Hospital in designated spreadsheet and donor database. Support artist/donor relations in an effort to grow SHF Art Collection.
  • Maintain and update donor database, recognition, communications and web pages, to ensure current records are up-to-date.
  • Explore capabilities and training opportunities within the donor management system; support Fund Development Administrator as needed.Work
  • with Executive Director to develop and support planned giving and major gift opportunities. Supports grateful patients, staff giving, 50/50 raffles and other special fundraising events.

Donor Relations/Communications and Research:

  • Assist Executive Director with fundraising communications, and provides donor research and analysis.
  • Facilitate effective prioritizing of donor correspondence, determination of appropriate action, and timely follow up as appropriate.
  • Produce well-designed and accurate reports, correspondence, presentation materials, spreadsheets, and memos for board meetings.
  • Analyze donor information and gifts to identify further fundraising opportunities. Reports findings to the Executive Director.
  • Research for funding opportunities through public and private foundations and draft proposals/ applications for funding requests/ grant applications.
  • Provide support in the creation and distribution of donor communications (electronic and print) and appeals. i.e Annual Campaign & Report to Community.

Office Administration:

  • Provide general office support, receptionist duties, and answer basic inquiries from the public.
  • Facilitate effective prioritizing of correspondence, determination of appropriate action, and timely follow up as appropriate.
  • Demonstrate good judgment and initiative in dealing with Board, Hospital staff, members, donors, volunteers, the public and VCH leadership.
  • Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary of documents.

Fundraising Events and Information Sessions:

  • Work in a collaborative and supportive role on fund raising initiatives and Foundation events, working with a committee when necessary.
  • Assist with supporting sponsors and working with various contractors to ensure event flow runs smoothly.
  • Promote event and coordinate via all various media/ advertising channels i.e Coast Reporter, Instagram, Facebook and internally among staff.

Social Media & Website:

  • Manage SHF Facebook & Instagram pages and posts
  • Update SHF Website and produce specific reports (experience with WordPress and Google Analytics is considered an asset); work with contractors to maintain fresh and accurate content.
  • Ensure publications are cross-posted across all SHF and community media outlets in a timely manner.

Qualifications

Bachelor’s Degree, fund development and communications background with three to five (3-5) years’ experience supporting leadership in a non-profit or an equivalent combination of education, training and experience. Must have advanced word processing, spreadsheet, presentation, and database software skills and the ability to type minimum of 60 w.p.m. Require excellent proficiency in pc computer applications including the Microsoft Office suite, CRM database software, social media and digital communications.